Contacts
Our contacts were with the Winterfest commitee, ice rink facility supervisors, other students involved in 80's theme programs on campus, technology rental authorities, students interested in participating in the show and committee members. Below is a list of the contacts
Key Contacts:
Sister Jepson. Receptionist to Brother Rose, the Ice Rink authority 208- 496- 1958
Brother Rose- 208-496- 2220
Margaret B. Campus facilities rentals- 760- 846-6104
Brittany Jenkins- Coordinator of WinterFest
Media Lab on 3rd floor of McKay Library- 208- 496- 1200
Commitee Contacts:
Kaylie Della Lucia- 208-351-4186
Summer Sartel 971-218-2348
Samantha Bowman 618-843-6030
Emily Steadman 406-599-8813
Brooklyn Lamb 925-408-8939
Facilities
The facilities used to make 80's on Ice happen was the ice rink and ice skate rental services, Outdoor Resource Center sleds, airboard and helmet rentals, videocamera rental from the BYUI Library. We were grateful to work with WinterFest. The facilities it used were BYUI catering campus, music system and DJ services provided by the university.
Equipment
Much of the equipment we needed was provided through the locations facility services like the ice rink and skates. Other equipment that helped with that facility was snow shuffles for the melted water on the ice, as well as contruction cones that held the backdrops up on the ice.
The backdrops on the ice were donated to us from an 80's themed dance event that has taken place on campus the week before. They were four large cardboard backdrops, spray painted with bright neon colors, with designs that said " We've Got 80's". They were propped up using construction cones and placed in the middle of the ice rink.
We wanted to thank the participants, so we had an awards ceremony to showcase the performers on ice. One way of thanking them was giving them Olympic medals made of gold tinfoil chocolate coins. The coin was attached to a 2 foot long, 1 inch wide red ribbon, which we hung on their neck. We made around 30 medals because we weren't sure how many participants would attend. We also shopped at Deseret Industry to find trophies to award each group. There were three catagories at the awards ceremony, Best Fall, Best Costume and Best Song and each group was awarded one of these. Certificates were also created on a computer program and printed out and pasted on colored construction paper.
The Outdoor Resource Center provided 10 sleds of different kinds, airboards, hammerheads, helmets that were rented out to the Social Activities account at class price, $8 a piece.
The WinterFest equipment entailed refreshments and cleanup items, more sledding devices, music system and skating rentals.
Personnel
Scott Hurst, the manager of the Outdoor Resource Center, gave us class price on the sledding equipment because it was a campus event, which saved the committee some money. There were 2 hammerhead sleds that suffered bent frame damage (probably from going off jumps or something on the hill) and so Social Activities had to pay the damage fees.
The WinterFest committee was a important part of the personnel. Brittany Jenkins, coordinator of WinterFest, was a huge resource to us. Her responsibilities were to delegate duties to her committee (i.e advertisement design deadlines, music approval, getting sledding equipment, arranging campus services, working within an appropriate budget for refreshments, prizes and decorations.) We attended their weekly Monday meetings months before the program. At the meetings we organized and planned our efforts and reported what had been done on our "to-do lists".
The Media Services Audio and Visual Delivery and Cirrulation, on the 3rd floor of the McKay Library authorized us to rent a videocamera and a tri-pod, after our instructor Brother Kugath contacted them and informed them it was for a course project. We found that we did not need our tri-pod, only the video camera. The rental was free, but the camera was due back to the library the day of the program. We took a lot of video and found ourselves in a time contraint to return it on time because we needed to download the data on a computer. Appartently there quick- return policy is because so many students have reserved to use the library equipment. We explained our dilemma and they worked it out so we could return it Monday morning.
Risk Managment Plans
Our risk managment plans involved having ourselves be CPR and First Aid Certified, as well as Wilderness First Responder. We could have been better prepared if the inherent risks involved in the activities brought injury to participants (i.e- falls, cuts from skates, sprains, blackouts, head injuries). To eliminate risks and injuries WinterFest did ask us to communicate to performeres that no throwing or tossing skaters would be allowed. Ice skates had to remain on the ice.
Sign Up
A committee member was designated to be in charge of receiving emails about people's interests in performing in 80's on Ice. Through emailing we answered their questions about the event and encouraged them to sign up. We also had sign up sheets posted in populated places on campus like the Fitness Center, the Recreation Management office and the ORC.
